Clover Corporate ikhangela iAdministrative Officer eMonti, eMpuma Koloni.

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Clover Corporate ikhangela iAdministrative Officer eMonti, eMpuma Koloni.

JOB ADVERT SUMMARY

Clover has an opportunity for an Administrative officer to join their team at the East London Branch. The purpose of this role is to provide administrative support to the Distribution Admin and Recon Department. 

REQUIREMENTS

Grade 12 or equivalent NQF4 Business

English: Fluent

Computer literacy (Intermediate)

COMPETENCIES

Proactive and action orientated

Acts with honesty and consistencyMaintains high standardsBusiness acumenCommitment and motivationAdministrative capabilitiesAbility to plan and organize

DUTIES AND RESPONSIBILITIES

ADMINISTER DRIVER RECONS

Oversee Recon Clerks and assist when needed

Process the settled and unsettled routes

Ensure correct Route settlements are done daily

Check Route recaps for mistakes made by Clerks daily to allows for fixing the same month

Do RMA route settlement, check & correction

Follow up on outstanding referrals

Ensure that all outstanding recons is done daily

Follow up on outstanding jobs not received, older than 24 hours

Update GRV on system

Assign Re-Supply invoices

Resolve queries from System Support & Metrofile timeously

ADMINISTER DRIVER LEDGER

EFT Payment Allocation control

Daily allocation of EFT payments on Bank statement and generate EFT payments journal is done by Ledger Clerk

Unallocated payments have been allocated in the same month the payment reflects on the bank statement

Debtors Control

Verifying the accuracy of invoices and other accounting documents or records

Compile & Maintain Accurate Debtors reporting daily i.e. COO Driver

DAILY BALANCING

Reconcile Customer accounts where outstanding payments are due

Generate Statements on Excel & Send final customer statements to Debtors via email for payments

Follow up telephonically where the customer has no email

Place accounts on HOLD where invoices older than 3 days have not been paid

Updated the ACCOUNTS on HOLD Report timeously for reporting to Administrative Manager every Monday

Escalate problem accounts to Team Leader to assist in following upLedger Control

Reporting on Outstanding EFT’s is done daily

Oversee Ledger Clerks and assist when needed

Reconcile and resolve discrepancies on Driver accounts via journal

Driver cash short’s are checked and reported to Distribution daily

ADMINISTER CASH OFFICE

Receive completed Cash up documentation from Cash office clerks daily

Resolve queries from Head office or Administrative Controller regarding Cash office processing

PROVIDE SUPPORT

Assist Recon Clerk where help is needed

Assist Ledger Clerk when needed

Assist Administrative Controller and Admin Manager when needed

Assist Delivery managers with queries

Closing Date yi 31 ka October 2023

Reference Number : CLO231025-2

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