Clover Corporate ikhangela i ADMINISTRATIVE OFFICER, eMonti, eMpuma Koloni.

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Clover Corporate ikhangela i ADMINISTRATIVE OFFICER, eMonti, eMpuma Koloni.

JOB ADVERT SUMMARY

Clover has an opportunity for an experienced Administrative officer to join their team in East London. The purpose of this role is to provide administrative support to the Distribution Admin and Recon Department.

REQUIREMENTS 

Grade 12 or equivalent NQF4 

Business English: Fluent 

Computer literacy (Intermediate) 

COMPETENCIES 

Proactive and action orientated 

Acts with honesty and consistency 

Maintains high standards 

Business acumen 

Commitment and motivation 

Administrative capabilities 

Ability to plan and organize 

DUTIES AND RESPONSIBILITIES

Administer Driver Recons 

Oversee Recon Clerks and assist when needed 

Process the settled and unsettled routes 

Ensure correct Route settlements are done daily  

Check Route recaps for mistakes made by Clerks daily to allows for fixing the same month 

Do RMA route settlement, check & correction 

Follow up on outstanding referrals 

Ensure that all outstanding recons is done daily 

Follow up on outstanding jobs not received, older than 24 hours 

Update GRV on system 

Assign Re-Supply invoices 

Resolve queries from System Support & Metrofile timeously 

Administer Driver Ledger 

EFT Payment Allocation control 

Daily allocation of EFT payments on Bank statement and generate EFT payments journal is done by Ledger Clerk 

Unallocated payments have been allocated in the same month the payment reflects on the bank statement 

Debtors Control  

Verifying the accuracy of invoices and other accounting documents or records 

Compile & Maintain Accurate Debtors reporting daily i.e. COO Driver DAILY BALANCING 

Reconcile Customer accounts where outstanding payments are due 

Generate Statements on Excel & Send final customer statements to Debtors via email for payments 

Follow up telephonically where the customer has no email 

Place accounts on HOLD where invoices older than 3 days have not been paid 

Updated the ACCOUNTS on HOLD Report timeously for reporting to Administrative Manager every Monday 

Escalate problem accounts to Team Leader to assist in following up 

Ledger Control 

Reporting on Outstanding EFT’s is done daily 

Oversee Ledger Clerks and assist when needed 

Reconcile and resolve discrepancies on Driver accounts via journal 

Driver cash short’s are checked and reported to Distribution daily 

Administer Cash Office 

Receive completed Cash up documentation from Cash office clerks daily 

Resolve queries from Head office or Administrative Controller regarding Cash office processing 

Provide Support 

Assist Recon clerk where help is needed 

Assist Ledger Clerk when needed 

Assist Administrative Controller and Admin Manager when needed 

Assist Delivery managers with queries 

Closing Date : 2024/07/29

Reference Number : CLO240724-2

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