Bargaining Council for the Civil Engineering Industry ikhangela i Office Co-ordinator, Beacon Bay, eMonti.

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Bargaining Council for the Civil Engineering Industry ikhangela i Office Co-ordinator, Beacon Bay, eMonti.

INTRODUCTION 

The Bargaining Council for the Civil Engineering Industry (BCCEI) is a statutory body created under the Labour Relations Act (LRA) 66 of 1995 to provide for the co-regulation of stable and productive employment relations in the civil engineering industry. The council is an industry based forum of organised business and labour that regulates employment conditions and labour relations in the civil engineering industry. It provides the necessary administrative infrastructure and technical expertise to ensure effective collective bargaining, industry compliance, dispute resolution and social protection services

DUTIES & RESPONSIBILITIES

This position in the Bargaining Council for the Civil Engineering Industry co-ordinates the functioning of its regional office in East London and would, inter alia, be responsible for the following:

Co-ordinates office budget

Contractor/Supplier management

Stakeholders/customers support and effective communication

Co-ordinates and administrates the office

Reception and switchboard

Administrative support

Desired Experience & Qualification

REQUIREMENTS:

Matric

Diploma in Labour Relations or Business Administration is ideal

2 years Office Administration experience

Proficient in English and IsiXhosa (verbal and written)

Telephone/reception etiquette according to accepted business practise.

Computer Literacy – (Word, Excel, PowerPoint) – intermediate

PERSONAL ATTRIBUTES: 

Confidentiality, demonstrated ability to perform under pressure, ability to multi-task, attention to detail, listening skills, analysis and problem solving, time management, accountability, communication skills (oral and written), proactive, people serving nature, courteous and professional.

RESPONSIBILITIES:

Co-ordinates Office Budget 

Supervises and executes the budget in collaboration with the Compliance and Finance Departments

Checks and controls income / expenses against approved budget for the office

Prepares and compiles budget report on expenditures and revenues      

Contract/Supplier Management

Stays abreast of procurement and supplier management policies and procedures

Resolves basic issues and problems with external suppliers/vendors/contractors

Supervises and executes the provision of contracted Services/ Service Level Agreements and other contracts in conjunction with the Supervisor Compliance Administration

Monitors execution of contractual terms and conditions set by BCCEI and supplier 

Monitors and checks adherence to and implementation of relevant Procurement & Supplier management policies & procedures

Sourcing and vetting of suitable suppliers / contractors / service providers for approval by Compliance and Finance Departments

Stakeholders/ Customers Support And Effective Communication

Stays abreast of change initiatives deployed by the BCCEI that impacts the office and the coordination thereof

Resolves issues /problems/conflict in a positive, win-win manner

Maintains sound professional and ethical relationships with all stakeholders, including internal staff

Communicates decisions/changes /plans/directions/issues timeously, professionally and with respect – both to internal and external stakeholders, using appropriate  channels and professional business language

Monitors that correct information is compiled for communication to stakeholders / customers

Co-ordinates And Administrates The Office

Plans office requirements with Supervisor Compliance Administration

Remains up-to-date and adheres to SHE policies and procedures

Organises office equipment and office space to ensure that it is suitable for the required purpose

Maintains a register of all people in the office at any given time

Provides administrative support to Compliance and Disputes Departments

Monitors office supplies and prepares orders

Manages Member Complaints

Manages and assists walk-in queries

Provides feedback to newly registered members

Manages Member Relationships

Ensures that the office is open during working hours and secured at conclusion of official business hours

Reception And Switchboard

Plans daily routine & breaks

Receives and welcomes guests, stakeholders and visiting staff

Checks that reception area is always clean & tidy

Provides switchboard operation services       

PERSONAL ATTRIBUTES: 

Emotional Intelligence, Proactive, Attention to Detail, Charismatic, Conflict Management, Excellent communication & interpersonal skills, accountability, integrity, positive attitude and work ethic, demonstrated ability to perform under pressure, ability to multi-task, diligent, team-work, ability to analyse and problem solve, time management, and customer service oriented. 

Closing date: Friday, 13th September 2024 at 16H00

APPLICATION EMAIL: hr@bccei.co.za